The Library of Parliament is a non partisan organization providing stimulating and rewarding work. We recognize that our employees are our most important asset and, as such, we offer excellent benefits, a minimum of four weeks’ vacation leave, learning opportunities to support professional and career development, competitive salaries, and more!
Reporting to the Office of the Parliamentary Librarian, the Communications Team is a strategic partner, providing communications advice, strategies and products that promote the Library of Parliament and protect its reputation.
We are currently looking for candidates to staff the following position: Communications Advisor.
Reporting to the Director of Communications, you will develop and provide communications strategies, services, products, tools and advice to colleagues throughout the Library of Parliament. Working on a small communications team means that you will gain experience in all aspects of the profession – from writing to strategic planning, from traditional to digital communications, and from routine to crisis communications. If you are a bilingual communications professional who likes variety and wants to work for Parliament, this is the job for you!
OFFICE OF THE PARLIAMENTARY LIBRARIAN
1 (one) indeterminate position and 1 (one) determinate position
MPA-3 ($73,887 - $87,404)
Bilingual staffing – imperative: (CBC/CBC)
For the purposes of this selection process, the competencies listed in the attached Competency Profile will be evaluated.
* Salaries effective 1 April 2021
NOTE: This selection process will also be used to establish a pool of prequalified candidates that could be used to staff determinate and indeterminate positions at the Library of Parliament that require similar knowledge or competencies.
The following knowledge criteria will also be evaluated:
- General knowledge of the Library of Parliament business operation, the overall mission, vision, and strategic plans
- Knowledge of the Canadian Parliamentary System
- In-depth knowledge of the best practices and trends in communications
- Knowledge of new communications technologies and digital media
To be considered, candidates must have:
- A degree from a recognized post-secondary institution in communications or a related field
- A minimum of 3-5 years of communications experience
- Experience in providing expert communications advice on corporate communications matters to clients
- Experience in developing communications strategies and products
- Experience working with social media platforms
- Experience developing and maintaining relationships with colleagues, stakeholders and external partners
- Experience working in a fast-paced environment with changing and conflicting priorities
- The location of employment is in the heart of downtown Ottawa, however, due to public health guidelines, the successful candidate will be asked to work remotely until new order
Candidates retained in this selection process will be required to obtain:
- A successful second-language evaluation (Bilingual staffing – imperative: CBC/CBC)
- A successful pre-employment screening
- This selection process is open to the public and to employees of the Library of Parliament, the Senate, the House of Commons, the Office of the Senate Ethics Officer, the Office of the Conflict of Interest and Ethics Commissioner, the Parliamentary Protective Service, and the Office of the Parliamentary Budget Officer.
- This selection process will include a second-language evaluation, a written qualifying exam and an interview. The interview will consist of behavioural, situational and knowledge-based questions. Candidates will be required to pass each stage in order to move to the next stage of the selection process.
- Qualified candidates from this selection process may be considered for determinate or indeterminate positions at the Library of Parliament that require similar knowledge and/or competencies.
- Education and experience requirements will be used to determine which candidates will be asked to participate in the next stage of the selection process.
- Satisfactory references and proof of education are essential conditions of appointment.
- Travel and relocation expenses are the responsibility of the candidates.
- The Library of Parliament believes that the excellence for which it is known is enhanced by nurturing an inclusive workplace that embraces diversity, values differences and supports the full participation of all employees. The Library is committed to creating and maintaining a diverse workforce reflecting the communities we live in and work in, the clients we work with, and Canadian society at large.
- Preference will be given to Canadian citizens and to permanent residents who are legally able to work in Canada. Applicants who have a valid work permit may also be considered.
Apply no later than March 10, 2021 11:59 PM Eastern Time.
To apply, please send us your curriculum vitae, along with a covering letter indicating how you meet each of the education and experience requirements of the position. Please quote Staffing Process 20-LOP-340 in your documents and, if you apply by email, in the subject line of your email.
Send us your application:
By email: LOPCareers-CarrieresBDP@parl.gc.ca
By fax: 613-995-9582
By mail: 50 O’Connor Street
Library of Parliament
Human Resources Directorate
Ottawa, ON K1A 0A9
Questions? Contact Human Resources at 613-617-0943 or LOPCareers-CarrieresBDP@parl.gc.ca.
We thank all those who apply. Please note that only those selected for further consideration will be contacted.
Competency Profile for Communications – Advisor
Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups.
Level 3: Adapts to widely varying needs.
• Adapts to new ideas and initiatives across a wide variety of issues or situations.
• Supports major changes that challenge traditional ways of operating.
• Adapts interpersonal style to highly diverse individuals and groups in a range of situations.
• Adapts own plans and priorities in anticipation of change.
Providing service excellence to internal and/or external clients, addressing immediate and evolving client needs.
Level 3: Provides added value
• Looks for ways to add value beyond clients’ immediate requests.
• Addresses underlying and long-term client needs.
• Enhances client service delivery systems and processes.
• Anticipates clients’ upcoming needs and concerns.
Treating others fairly, honestly and respectfully, furthering the integrity of the organization and its relationships of trust within the work environment and in the broader community.
Level 1: Acts in fair and ethical manner toward others.
• Treats everyone equally with fairness, honesty and respect all the time.
• Refrains from behaviour or language that is exclusionary or offensive.
• Focuses on organizational success rather than personal gain.
• Follows through consistently on promises and commitments made to others.
• Presents facts and circumstances transparently, no matter how difficult the facts may be.
• Guards confidential and sensitive information, passing it on only to those that need to know.
• Maintains ethical principles even in the most challenging circumstances.
ATTENTION TO DETAIL
Working in a conscientious, consistent and thorough manner to ensure accuracy and the quality of work products and services delivered
Level 3: Demonstrates concern for thoroughness and accuracy.
• Identifies multiple sources of and approaches to information to ensure that details are addressed.
• Reviews the work of others for accuracy and thoroughness.
• Follows up to ensure tasks are completed and commitments are met by others.
• Verifies that work has been done according to procedures and standards.
Communicating clearly and respectfully with different audiences, both orally and in writing
Level 3: Adapts communication.
• Tailors communication (e.g., content, style, tone and medium) to diverse audiences and readerships.
• Reads cues from diverse audiences to assess when and how to change planned communication approach to deliver message effectively.
• Communicates with varying organizational levels, sometimes on the spot.
• Recognizes others’ complex or underlying needs, motivations or concerns, communicating effectively despite the sensitivity of the situation.
• Conveys important nuances and context to facilitate understanding of the message or material.
TECHNICAL AND FUNCTIONAL CAPABILITY
Understanding and applying technical and functional knowledge and skills to accomplish work objectives, while keeping up to date with new developments in the subject area and continuing to enhance skills
Level 3: Demonstrates intermediate knowledge and ability.
• Follows standard procedures, where applicable, for common tasks.
• Applies technical and functional knowledge and skills in a range of typical situations, with minimal or no guidance.
• Seeks support and guidance from superiors when encountering novel or more complex situations.
Understanding the workings, structure, culture and distribution of power within and beyond the organization and for Parliament as a whole, and applying this understanding to solve problems and achieve desired outcomes
Level 2: Understands and applies informal organizational structures and processes.
• Identifies the unwritten, informal structures, culture, rules, power dynamics and decision-making processes.
• Builds an informal network of relationships to facilitate progress toward objectives.
• Positions arguments based on an understanding of informal communities of shared interest.
• Recognizes unspoken organizational constraints – what is and is not possible at certain times or at certain levels.
• Applies both formal and informal channels or networks for acquiring information and assistance and for accomplishing work goals.
Seeing and synthesizing different aspects of an issue, examining the full range of options and outcomes, and building frameworks to guide analysis and action
Level 1: Processes complex information on aspects of an issue.
• Recognizes organization’s priorities as they relate to own area of work.
• Describes the roles of key players who may be affected by the issues or decisions made in own area of work.
• Describes the relationship of own work to the work of the organization.
• Weighs varied factors involving data and information gathering and analysis on specific aspects of an issue, exercising sound judgment.
Assuming a leadership role in helping others achieve excellent results
Level 1: Meets team’s fundamental needs.
• Gives team members access to the information they need (e.g., informs others of decisions that affect them, explains rationale for decisions).
• Gives team members access to the essential equipment or resources needed to do their jobs.
• Interacts with different team members with respect and consistency, without favouring any individual.
• Accommodates diversity among team members.
• Reinforces workplace health and safety standards to protect team members.